Hubspot reports that “there are 3.4 million emails sent every second.”
After viewing my inbox post Cyber Monday, I can totally believe that.
All kidding aside, how do you tame the inevitable email clutter? Here are some simple steps to help keep your inbox under control:
Clean House: Unsubscribe from as many of your ezine subscriptions and email lists as possible. Choose just the ones you really enjoy reading or need and dump the rest. If that’s a scary thought, then set up a new email account – like a Gmail account, and re-subscribe with the new email address so everything won’t pile into the email account with all of your important email.
Separate the wheat from the chaff: When faced with a barrage of emails, divide and conquer. The key is to sort your emails into ones that need immediate attention (and answering) and leave the rest for late r. If you can set up rules (Outlook) or filters (Gmail) to automatically sort email as it comes in, your inbox won’t look as scary and overwhelming. Then you can check folders and tagged items as needed. Some find it helps to create a bulk folder or tag for email that can be read or handled at a later time.
Out with the Old: This step may be very hard for some, but you really need to get rid of all those old messages. If you can’t bring yourself to delete them, create a special email folder and call it Old Stuff or Emails 2012 or something like that. If you use Outlook, ARCHIVE them! Just get them off your radar and out of your main feed.
Side Note: Email is handy, but it can also be a major distraction. If you’re constantly responding to email, you’re being pulled away from the things that you need or want to do. Try checking it hourly.